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How to export a mailbox to a PST in Outlook in Windows

There may be instances where you need to export a mailbox from Outlook, for example, if you need to backup your emails or someone has left your company and you prefer a solid backup instead of using cloud storage. Regardless of the reason, it only takes a few quick and easy steps to export the relevant mailbox to a pst file. Let’s see how to do it below for Outlook versions 2010, 2013 and 2016!

Outlook 2013/2016

In Outlook, navigate to the File tab.

Select ‘Open & Export‘ and then click Import/Export

Click Import/Export

Select Export to a File and click Next.

Select Outlook Data File (.pst) and then click Next.

If you want to import all folders keep Inbox selected and click Next.

Click Finish.

You can add a password for the file if you prefer. If not, select OK.

The mailbox has been successfully exported to a data file to the location of our choosing.

Outlook 2010

In Outlook, Select the File tab and in the drop down menu select Options.

The Outlook Options dialog box appears. Select Advanced.

Scroll down to the Export section and select Export.

Select Export to a file. Click Next.

Click Outlook Data File (.pst) and click Next again.

Select the email account to export. Click Next. 

Confirm you want to save file to specified location by clicking Finish.

Your mailbox has now been exported to a pst file on your computer.

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