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How to add tasks to an email in Outlook 2013

With the abundance of emails we receive every day, it may be hard to keep ourselves up to date with what needs to be done! Outlook 2013 have made life that little bit easier by enabling users to create Tasks for specific emails.

We show you how below:

Navigate to Mail in Outlook 2013.

Outlook-2013-Configure-Tasks-Mail-Section

Select the email you want to add a Task to and drag it to the Tasks section.

Outlook-2013-Configure-Tasks-Drag-Email-Tasks

The ‘Task’ window appears in the email message. You can type in a new subject for the task (or use the subject from the original email), configure start/end task date, status (Not Started, In Progress, Waiting on Someone Else, Completed and Deferred), priority (low, normal, high), percentage of it complete and so forth.

Outlook-2013-New-Task-For-Email-Message

For our example, we need to sort a licensing order out…so we categorize it as ‘high’ priority and set the end date for Monday of the following week. We issue a reminder 2 hours before required completion.

Outlook-2013-Configured-Task-Settings-For-Email

When you are happy with new ‘task’ settings, select Save & Close.

Outlook-2013-Configured-Task-Settings-Save-Close

You then will return to the Mail component in Outlook. To check the tasks you have outstanding, simply hover your cursor over the Tasks button.

Outlook-2013-Current-Tasks

If you want to update a task, select the Tasks section. In the Tasks section, your “To-Do List” appears in the left hand pane and in the middle you can see your set of Tasks. The “Tasks” folder (underneath To-Do List) reveals all your tasks ever undertaken (including new, in progress, completed etc).

Office-2013-Tasks-To-Do-List

To return and amend a task, simply double click it and make the necessary changes in the ‘Task’ window. Simple!

 

 

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